The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penns distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.
Provide overall stewardship for administration and finance of Sponsored Research Programs from pre-award to post-award (includes funds both internal and external to Penn) for Cardiovascular Division and Penn Cardiovascular Institute under supervision. Support Grant Managers and PIs with pre-award submission and post-award management of federal grants and industry awards (clinical trial invoicing, setting up RBNs, review accounts for the study related patient expenses and follow up with the sponsor regularly regarding invoice payments etc.). Exercise responsibility for issues of finance and reporting, compliance, administration, procurement services, and maintenance in support of sponsored research. Provide technical, logistical, and administrative support to PIs and other research personnel on grant proposal submissions to a diverse sponsor portfolio. Ensures proposals are in accordance with University and Sponsored policies, while working on multiple projects simultaneously. Work with Grants Manager to set-up subcontracts including set-up & communication with external sites, internal forms to Penn ORS, and creating PO/invoicing on PO. Support Division and CVI with Federal disclosures (FCOI) process. Handle post-award activities (e.g., subcontract invoicing, reconciliation, PI monthly reporting, close-outs, etc.) and payroll as needed. The Grants Coordinator will support service center activity under Penn CVI by working in iLAB system to invoice for services, tracking payments, and conduct monthly reporting. Other services provided by programs in Penn CVI may include monthly invoicing and tracking via excel, and generating journals to cover payments for services. Other day to day duties include Procard reconciliation, processing Concur expense report, and PO and Non-PO responsibilities. This position will report to Director of Fiscal Operations for Research/Cardiology Division within the department and has a dotted reporting line to the PSOM Office of Research Support Services.
Bachelors Degree and 2-4 years of fiscal operations experience or an equivalent combination of education and experience required. Experience in supporting pre and post award management, clinical trials, and strong financial background (accounts payable activity, financial reporting, and reconciliation). Must have strong financial background. Trained on BEN financial systems, PennERA Proposal Development system, and Business Objects desirable. Detail oriented, self-starter, capable of working with faculty and team player.
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